Project Coordination Careers at Vivax Pros

Position Summary:

The Project Coordinator is the liaison between the Project Planners and the Project Managers (Production). Once a client agrees to use Vivax, the Project Coordinator works directly with the client, overseeing all scheduling processes and ensuring the client’s overall satisfaction throughout the duration of the job. Also responsible for maintaining a full schedule for the Production Managers, and ensuring that the weekly revenue goals are met.

Duties and Responsibilities:

  • Collects all new job folders and enters into CRM database
  • Updates any missing information in database file from contract, verifies data is correct, makes introductory call to customer
  • Confirms scope of work
  • Works with HOA’s and assists in confirming appropriate color choices
  • Reports to the Coordinating Manager for goals and accountability
  • Balancing customer and service timelines to effectively produce jobs with the best service
  • Effectively manages 20-30 schedules on a daily basis

Must Have Qualifications:

  • Must embody our Core values: Pride, Perfection, Integrity and Enthusiasm
  • Self managing, resilient and flexible
  • Upbeat personality with strong work ethic and willingness to learn
  • Must be organized, with strong attention to detail and accuracy
  • Excellent Customer Service and telephone skills
  • Proficient in Excel, Word, Google applications
  • Have a basic understanding of relational databases
  • Excitement to be part of a growing team
  • Ability to multi-task in a fast pace environment

Join our rapidly growing company of talented badasses! If you have any questions regarding Project Coordination positions please email Marni at

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